Set Up Rules for Automatic Reply in MS Outlook

Over the internet, Email communication has become very popular. It’s a modern way to connect with the people worldwide. The email server helps you to store, forward and deliver message superiorly. Moreover sometime you are unable to reply to the people’s mails immediately, because you are away from your system or gone on long vacations. So it’s hard to quick response to the clients instantly.

To get rid from above situation you need to apply automatic reply rule to keep in touch with clients instantly. Let’s find out how to write auto reply and apply rule in Microsoft Outlook.

Steps to create mail format:

•  Open Outlook 2010
• Click on New mail >> Write response email.
• Click on save as from file menu.
• Type name for message templates >> click on save button.

      Steps to Create Auto Reply Rule:

•       Open Outlook 2010
•       Click Home >> Rules >> Manage Rules & Alerts.

•      Click on new rule.

•       Click Apply rules on messages I receive.
•       Click Next.

•       Select Condition from given list.
•       Click Next.

•       Select Action>>Reply using a specific template.
•       Under Step 2:  click a specific template.

•       Select that template which you have created >> click Open.

•       Check any exceptions to the auto-reply rule.
•       Click Next.

•       Under Step 1: type a name for the auto-reply rule.
•       Click Finish.

        

    How to turn off Automatic reply in Outlook

   

1. 1.  Click Home >> Rules >> Manage Rules & Alerts.
2. 2.  On the Email Rules tab >> under Rule>> Unchecked the rule that you have click on check box.

     

       Note: When you come from vacation you must turn off the automatic reply in Outlook.