Set Up Rules for Automatic Reply in MS Outlook

Over the internet, Email communication has become very popular. It’s a modern way to connect with the people worldwide. The email server helps you to store, forward and deliver message superiorly. Moreover sometime you are unable to reply to the people’s mails immediately, because you are away from your system or gone on long vacations. So it’s hard to quick response to the clients instantly.

To get rid from above situation you need to apply automatic reply rule to keep in touch with clients instantly. Let’s find out how to write auto reply and apply rule in Microsoft Outlook.

Steps to create mail format:

•  Open Outlook 2010
• Click on New mail >> Write response email.
• Click on save as from file menu.
• Type name for message templates >> click on save button.

      Steps to Create Auto Reply Rule:

•       Open Outlook 2010
•       Click Home >> Rules >> Manage Rules & Alerts.

•      Click on new rule.

•       Click Apply rules on messages I receive.
•       Click Next.

•       Select Condition from given list.
•       Click Next.

•       Select Action>>Reply using a specific template.
•       Under Step 2:  click a specific template.

•       Select that template which you have created >> click Open.

•       Check any exceptions to the auto-reply rule.
•       Click Next.

•       Under Step 1: type a name for the auto-reply rule.
•       Click Finish.

        

    How to turn off Automatic reply in Outlook

   

1. 1.  Click Home >> Rules >> Manage Rules & Alerts.
2. 2.  On the Email Rules tab >> under Rule>> Unchecked the rule that you have click on check box.

     

       Note: When you come from vacation you must turn off the automatic reply in Outlook.

What is Add-ins?

Add-ins are third-party Tools that seamlessly integrate with Outlook. Microsoft Outlook has certainly come with its own set of add-ins. It is a program that you use and install with Outlook to boost the performance. When we are installing Outlook Add-ins and importing some projects, tasks, to-do list items, we can easily view our all work items in a single interface at the same time.

In Addition, you can customize Outlook add-ins to create ‘view’ that you need and to specify how updates are submitted in the right manner. Microsoft Outlook also comes with own set of add-ins that makes our task easier. There are so many types of add-ins, some of them are given below:

Types of Add-ins

• Microsoft Junk Email Reporting Addin: ‘Junk Email reporting Add-ins’ lets you to directly report junk email to Microsoft. These types of add-ins are used to improve junk mail filtering technologies.

• Microsoft Outlook Social Connector / Outlook Social Connector 2013: This type of add-ins are generally used to connect social media services such as: Facebook. Twitter, Windows Live manager.

• OneNote Notes about Outlook Items: Whether you are using Onenote to save such additional notes and have them linked with Outlook at that time this feature is helpful, or else you can disable it from the list.

• Microsoft Access, Outlook Add-In for Data Collection and Publishing: This add-in allows you to sync data to access. It is not needed when you don’t use this feature.

• Microsoft VBA for Outlook Add-in: While you are using the Macro feature in Outlook, then keep it enabled otherwise, this feature is inactive by default.

• Windows Search Email Indexer: When you are connecting with Outlook 2010 or 2013 then leave this feature.
• Microsoft Outlook Backup Add-in: This add-in helps you to create backup copies of your .PST files at regular intervals. It makes easy to keep all Outlook folder backups.

Advantage/ Disadvantage

Advantage

Manage Time and Store Information:  Outlook add-in manage information in a better manner that saves your time. And shows all information in a single interface.

Disadvantage

When you are installing a lot of add-in on your machine, then it may slow down the performance of Outlook or may the System get corrupted due to Anti-virus or start hanging.

How to Enable/Disable Outlook Add-ins in Outlook 2007

Step 1: In Outlook 2007 Go to the Tools Menu > Trust Center

Step 2: Click on Add-ins section, You will see here all Active/Inactive add-ins. Click on Add-in which you want to enable/ disable and hit Go button towards the bottom, this will open COM-ADD-In page

Step 3: You can check or uncheck add-in which you want to  disable from Outlook and click 'ok' button to apply changes.