How can I Create or Move PST file in Outlook 2010?

I have a friend that is moving files from Outlook 2003 to 2010 and It had problems in figuring out- how to move their mails to PST file. In case anyone else is looking how to do this.

Outlook 2010 provides more functionality to create a PST file. PST stands for personal storage table. Outlook users store all their personal emails, contacts, notes, tasks, calendars and more. It provides option to archive all data into a particular folder. To create a PST file in Outlook 2010, follow the steps are given below:

Step 1: Open Microsoft Outlook 2010 and In the top left of Outlook , and click on File tab.

Step 2: After that click on the Account setting option

Step 3: In the Account setting popups click on the second “Data files” option.

Step 4: Now a new pop-up window open in front of you by the name of New Outlook Data file from it select the particular file format in which you want to create PST as well as mention the name of PST file in search box and click ok

Step 5: If you want to know about- Where is your PST file stored in your machine then double click on PST file, this dialog box will appears in your screen that show the complete path of your Outlook data file.

Ok there is also another way to know the path of Outlook PST file in Account setting window there is an option open folder click on it. It also shows the path of your PST file.

Where all My PST file saved?

To access the PST Folder in Win 7, 10, or Vista, enter the following in the address bar in Explorer or in the Run command:

%localappdata%\Microsoft\Outlook\jack.pst

How to Move your PST file?

If you want to manage Outlook data files into an effective manner by moving all of them to an particular location. Then Microsoft Outlook will easily redownload all emails into a new PST file by doing some simple changes in the registry value. 

Step 1: Open Run Box and type regedit in search box.

Step 2: In the Registry Editor box choose Oultook>> Default>> Modify

Step 3: Enter the desirable location of folder, where you want to store your Outlook data files, and then click Ok.

Now, automatically move contents of your Outlook data folder and opened above to the new folder which you specified, after that Reopen Outlook.  Everything should work as before, except your Data files are stored at the location were you want it.

How to Configure Outlook 2007?

Microsoft Outlook is a best Outlook information manager from Microsoft. This application is basically used to share information from one person to another. The current version of Microsoft Outlook- 2013 for Windows and MS Office 2011 for Mac. Although It can be used as stand-alone app or it can work with MS exchange server & for numerous users in an organization: to share mailbox, exchange public file/folders etc.

Follow the steps to configure Outlook 2007 for Windows.

Step 1: Go to the tool Menu and click on "Account setting" Option.

Step 2: On the Email Tab click "New" button.

Step3: To add new Email Account choose following options:

• Choose Microsoft exchange POP3, IMAP, HTTP button.

Step 4: For manually configuring the email account check the manually configure server setting box >> click on Next button. Otherwise it gets configured automatically.

• A pop Internet Email setting windows open on your screen, fill the required information in it.

Step 5: After filling the information click on Next button. Open outgoing server tab, check my outgoing server requires authentication. Click on Use same settings as my incoming Mail server.

Step 6: Click on "Advance" Menu. In incoming server POP3 the port no should be set 110. In Outgoing Server, the port no should be set 587.

Step7: Click OK - Next - Finish Button.

How to get more from Microsoft Calendars?

Outlook user knows how calendars are useful for scheduling meeting and appointments. But they don’t know there is much more than that, here are some tips to get more effective result from Outlook calendars.

Customize Viewing Options

Outlook provides various options to customize the display of calendars. Most of them you get from the view option of calendars and through dialog option of Outlook calendars. Some example:

• You can customize the view of calendar by selecting Customize Current View option from menu, and even add new view option from Define Views menu option. Outlook itself provides many built in options like select view, current view and arrange by etc. In addition to standard view options, choose from several additional views like Events, Active Appointments, Recurring Appointments and more.
• Customize work week and hours, show or hide week number, change background color of calendar and many more by selecting Tools >> Options from the menu, and click on preference tab.

View Non-Contiguous Days

• Customize Calendar to show non-contiguous days:
• Select Navigation pane by following path View >> Navigation pane from Outlook menu
• In date navigator available at upper left corner, Ctrl+Click to multi dates.

Print Calendar

• To print calendar showing appointments
•  Select File >> Print from Outlook menu.
• Select Print Style (e.g. Daily, Weekly, Monthly) and Print range.
• Tick the Check box Hide Details of Private appointments in you don’t want them to print.

Non-adjacent days also get printed

• View calendar in week or month view
• Use steps shown above to select Non-Contiguous Days you want to print.
• Select File >> Print from Outlook menu

Print Black Calendar

•  Outlook can print black calendar, which is useful to schedule project, keep track of time etc.
• Select File >> New >> Folder from Outlook menu
•  Enter name for folder select calendar Items in Folder contains list & specify where folder created. Click ok to create new folder.
• Select Go >> Folder list from Outlook menu >> Select created folder.
• Select File >> Print from Outlook menu and follow steps above to print blank calendar.

Export Calendars to Various Formats like Access, Excel etc.

• Outlook also helps you in exporting your calendars data to several formats.
• Open calendar & choose File >> Import and Export
• Choose Export to a File >> Click Next
• Choose File type in which you want to Export calendar

Save Calendar as a Web Page

• Outlook also provides an option to publish your calendar on web page.
• Open calendar >> Choose File >> Save as Web Page
• Enter appropriate duration & enter title for calendar. You can also select background image for your page.
•  In File name field, enter file protocol (FTP or HTTP) followed by path to save file. For example: http://localhost/calendar.htm.

Search for Appointments

• Use Find menu or Click Find on Outlook toolbar to search appointments by variety of criteria.

Jump to Date

• To jump to a particular date in Outlook calendar, select Go >> Go to date from Outlook menu or press shortcut key Ctrl+G to open Go to date dialog. Select date you want from calendar to jump there.
• To return back to Today select Go >> Today from Outlook menu or Click Today icon on toolbar

Share your Calendar
 

If your Outlook is integrated with Exchange server than you can share your calendar with any number of users

• Click Share my Calendar on Navigation pane (left pane) of calendars. It open Permission tab of Calendar Properties dialog.
• In Name box >> select Default and select permission level to use by default
• Click Add & use Add Users dialog to select users to share calendar with.
• Users will added with default permission level. Review permission and make modification if necessary.

Error code 0x80040116

When trying to click 'Settings' on a PST file in Outlook 2007 (File > Data File Management) I kept getting an error code 0x80040116.

I get an error code 0x80040116 when trying to click on Outlook PST file setting option. I had problem with both main folders PST as well as Archive PST file i.e. for removing archive folder issue I just click right on Archive folder and select close archive folder. After that go to file > data file management and click ‘Add’ to add Archive .pst file. You can use this processor for other PST files too. But not for main personal folder Outlook.pst files because it don’t close during an error 0x80040116.

For Personal folder PST file you have to follow the following procedure.

• Click on file > Data file management then Click on Open folder where Outlook data files are stored. Keep Explorer window open.
• Exit from Outlook
• On opened Explorer window you seen an Outlook.pst file it a main personal folder PST file
• Now copy and paste this Outlook.pst file to other folder and be sure that you have a backup. The process take a long time if you a large PST so be patience
• Now Open Outlook PST files and deletes all the folders lies under a Personal Folders.
• Now empty deleted items by clicking Tools and then Empty Deleted Items folders
• Next open copy Outlook.pst file by going File > Data file management and then Click add.
• Outlook will now open a Personal folder which would have all emails and other stuff as you had in the personal folders.
• Now just drag and drop emails back into mail personal folder
• Once this dragging and dropping process get completed click on the right and Close personal folder
• You can now go to File > Data File Management and click 'Settings' on your Personal Folders and see the Settings dialog.

During Processing all this procedure is careful as it can harm your Outlook database. I am assuming that you don’t connect with an MS Exchange from your Outlook. If you do then mentioned procedure does not work for you.

And If the above procedure doesn't work for you then Try an third party utility as it helps in resolving all error issues of Outlook and get back your Outlook PST file in a healthy file format. for more detail follow link: http://www.outlookpstrecovery.org/

Outlook Error 0x8004010F

Unable to access Outlook data and getting an Error 0x8004010F

If you searched before about this error in forum or somewhere else you found that they suggest to create a new profile. But it was not a good idea if you have different email account in Microsoft Outlook. At this time given below steps work for you

• Step1: From Outlook 2010 click File > Account Setting
• Step2: Next Click on Change Folder
• Step3: After that Click on new Outlook data file (temporary)
• Step4: Give it whatever name you want (I used Test)
• Step5: Click + to left of the folder name to expand subfolders.
• Step6: And after that Click Inbox and OK
• Step7: Then Click change folder
• Step8: Click select one you want
• Step9: Close account setting and Click send/receive.

If you don’t get satisfied by the solution than take look at Microsoft post might it helps you in resolving Error 0x8004010F: http://support.microsoft.com/kb/2659085

And if this was too does not work for you than move for third party utility as it not only fixes your Outlook error but also recover the database corrupted by it. If you want to know about it than visit: http://www.pstrecover.org/

Outlook Error 80040834

If your file size is around 2GB in size and you are having trouble in opening an Outlook PST file then most probably you are hitting old legacy limit.

As Outlook older version had set this limit due to constraints based around FAT file system used at a time. It seen that some Outlook related tool still have this limit. Know the point is that due to such limitation it appears that Outlook PST file is unable to open as it get corrupted.

The question: Is at that instant you can use scanpst.exe (inbox repair tool) to repair it? The answer: was no as it seen that the PST file around 25 MB is over the handling limit of scanpst.exe. The last error in log file to signify this is “80040834″

Now for resolving this problem or compacting the PST file size MS have released a tool which makes size of PST file compatible with scanpst.exe the only drawback of this tool is that it basically deletes 25MB of mailbox to shrink its size.

Yes scanpst.exe from Microsoft can’t read mailbox created by Outlook without deliberately deleting the valuable data. So just make sure if you are generate .pst the size should be under 2GB.

There is one utility available in online market by the name of Outlook PST Recovery that helps you in recovering Outlook PST file getting an error 80040834 without deleting a single bit of data or distracting the original structure of file. It is one of the most effective utility as it deeply scan your Outlook database and recover corrupt ANSI as well as Unicode PST file into an healthy one. And saved it into multiple file format like PST, EML and MSG. It also provides you an option to split PST in smaller one, as it is integrated with advance algorithm and high technology you can get many more features in it that gives you an more effective result to know more about it follow the link: http://www.recoveroutlookemails.com/

Error 0x80040154

Microsoft Outlook is apparently one of most demandable email client. With an Outlook express in computer, as you can manage your emails from a single place through it. As you can retain accumulating data in your windows operating system machine, it is possible that an error build up and when you run Outlook you get an error code 0x80040154, this error mainly cause due to problem in Outlook express setup and configuration.

Cause:

The only reason for error 0x80040154 is corrupted PST files in Outlook Express program. This error lets you start your Microsoft Outlook and check your emails. When you try to receive or send a mail, you may get 0x80040154 error code. Sometimes, error code is accompanied by message unknown error. And if the error is unknown you can do nothing about it.

Try following Steps to Fix Error 0x80040154

• Open Control Panel
• Go to Administrative tools and Click on it
• After that double click on Services
• Then locate Windows Defender and double Click on it
• Click "START" know and you will find screen "shake" a little bit as soon as it's started)

If it does not work than no need to get panic about it as resolution of this error is available in market by the name of Outlook PST Recovery software. It works outstandingly in fixing all the Outlook errors and recovering Outlook PST files in a desired manner. for more info visit:
http://storify.com/paulhogan/outlook-recovery-software